The name of this corporation shall be the Berks County Medical Society Alliance, Inc. (Hereafter in these Bylaws the Berks County Medical Society Alliance shall be referred to as the Corporation.)
The object of this corporation shall be exclusively educational and charitable:
1. To assist in those programs of the Berks County Medical Society that improves the health and quality of life for all people.
2. To promote health education.
3. To encourage the participation of volunteers in activities that meet health needs.
4. To support health related charitable endeavors.
Section I —Membership in this Corporation shall be:
A. Regular Active Members
B. Limited Active Members
C. Junior Associate Members
D. Regular Associate Members
E. Honorary Members
Section 2 — Regular Active Members shall be:
A. The spouse, widow, or widower (provided that person has not married outside the profession) of a physician who holds Active or Associate Membership in Berks County Medical Society or another Medical Society;
B. Regular Active Members in good standing shall have a voice at all meetings, shall be eligible to vote and hold office.
Section 3 — Limited Active Members shall be:
A. The widow or widower (provided that person has not remarried outside of the profession) of a deceased member of a deceased member of the Berks County Medical Society who, at the time of death, was in good standing
B. Alliance Members over sixty-five years of age.
C. Active member who is the spouse of a retired or permanently disabled physician who was a member in good standing of the Pennsylvania Medical Society at the time of retirement or disability.
D. Limited Active Members shall have all the privileges of Regular Active Members except the right to hold office or vote in the House of Delegates of Pennsylvania Medical Society Alliance. Limited Active Membership must be applied for by writing to the Corresponding Secretary.
Section 4 — Junior Associate Members shall be:
A. the spouse of a resident, who is qualified for membership in, but may or may not belong to the Berks County Medical Society.
B. Junior Associate Members shall have a voice at meetings and voting privileges. They shall not be eligible to serve as Committee Chairman or officers. They shall be considered “Junior Associate Members of the Pennsylvania Medical Society Alliance.”
Section 5 — Regular Associate Members shall be:
A. the spouse, widow or widower (provided that person has not married outside the profession) of a physician who qualifies or qualified but is or was not a member of the Berks County Medical Society.
B. Regular Associate Members shall have a voice at meetings and voting privileges. They shall be ineligible to hold office and to have representation in House of Delegates of the Pennsylvania Medical Society Alliance.
Section 6 — Honorary Membership shall be:
A. granted to those members who have served as President of the Pennsylvania Medical Society Alliance
B. Honorary Members shall have all the rights and privileges of Regular Active Members.
Section 1 — At a meeting preceding the annual meeting, the Finance Committee shall recommend to the Alliance the amount of dues for the following year. Such recommendation shall be voted upon by the meeting.
Section 2 — Any member, whose dues have not been paid by March first, shall be dropped automatically after just warning.
Section 3 — An applicant for membership shall submit dues with application. Dues of applicants paid after March first shall be on a pro-rated basis.
Section 4 —
A. Regular Active Members shall pay County dues and may pay State and National dues.
B. Limited Active Members shall pay one-half the current County and may pay full National dues and one-half the current State dues.
C. Junior Associate Members shall pay National and State dues at the rate approved for “Junior Associate Members.”
D. Regular Associate Members shall pay County dues and may pay State and National dues.
E. Honorary Members may pay National and State dues.
Section 5 — The fiscal year shall be June first to May thirty-first.
Section 1 — To be in “good standing” upon resignation, all dues must be paid up to date.
Section 2 — All resignations must be submitted to the Corresponding Secretary in writing.
Officers and Their Election
Section 1 — The officers of the Alliance shall be a President, President-Elect, two Vice-Presidents, Recording Secretary, Corresponding Secretary, Treasurer, and two Directors. The retiring President shall automatically become a Director for a period of two years. All Officers must be Regular Active Members.
Section 2 — The Election of Officers shall occur annually at the regular meeting preceding the last regular meeting. All officers shall be elected by ballot. A plurality vote of those present and voting shall constitute an election, except that the ballot may be dispensed with by a unanimous vote when there is but one candidate for each office. The officers elected shall assume their duties at the close of the last regular meeting following their election.
Section 3 — The officers of the Corporation, together with the two Directors shall constitute the Executive Committee.
Duties of Officers
Section 1 — The President shall supervise all activities of the organization, preside at all meetings of the Alliance, appoint Chairman of all Standing and Special Committees, represent the Alliance at the State Convention and perform such duties as are usual with the presiding officer. The President shall be a member ex-officio of all committees except the Nominating Committee.
Section 2 — The President-Elect shall be a member ex-officio of all committees. The President-Elect shall in the absence of the President, perform the duties of that office.
Section 3 — The Vice-President in order shall perform all the duties of the President in the absence of both the President and the President-Elect,
Section 4 — The Recording Secretary shall keep a record of the proceedings of the Alliance and report the same at each regular meeting unless otherwise ordered. The Recording Secretary shall call together the members of the Nominating Committee immediately following their selection for the purpose of having them elect a chairman.
Section 5 — The Corresponding Secretary shall conduct the correspondence as directed by the Alliance or the Executive Board.
Section 6 — The Treasurer shall:
A. Receive all monies of the Corporation, unless the Finance Committee directs that special accounts be set up;
B. Deposit all monies in such banks as the Finance Committee directs;
C. Collect all dues, keep an accurate account of all receipts, pay all bills approved by the Corporation and present a detailed report at each meeting unless otherwise ordered;
D. Notify the Membership Chairman of each member whose dues have not been paid by March first;
E. Compile a list of members in good standing and this shall constitute the membership list of the Corporation; and
F. Submit the accounts for audit to the auditing committee and submit required tax returns to the IRS.
Section 1— Regular meetings shall be held at the discretion of the President and President-Elect from September to May, unless otherwise ordered.
Section 2 — Special meetings may be called by the President or upon the written request of five members. The object of the special meeting shall be stated in the call for the meeting.
Section 3 — The last regular meeting shall be the annual meeting unless otherwise ordered. The President’s annual report may be given at this meeting.
Section 4 — Eleven members shall constitute a quorum.
The Executive Board
Section 1 — The officers of the Alliance and the Chairmen of the Standing Committees and Special Committees shall constitute the Executive Board.
Section 2 — The Executive Board shall hold five regular meetings during the year; one of them within one month after the new President takes office. Additional meetings may be called at the discretion of the President.
Section 3 — Seven members of the Executive Board shall constitute a quorum
Section 1 — The Standing Committees shall conform with the Standing Committees of the Pennsylvania Medical Society Alliance insofar as this is possible.
Section 2 — All Standing Committee Chairmen shall be appointed annually by the President. The Committee members shall be chosen by the Chairman in conjunction with the President.
Section 3 — The Finance Committee shall be comprised of the Chairman, the Treasurer and three other members. At a meeting preceding the annual meeting, the Committee shall present a Budget within the framework of which the Alliance shall operate during the following fiscal year. The Committee shall have the direction of the expenditure of the Alliance monies.
Section 4 — A Nominating Committee, five in number, shall be formed at an Executive Board meeting and a regular meeting before February 28th. The immediate Past President shall be one member, the Executive Board shall elect two members from its own number; and two members shall be elected by the Corporation from the general membership. These five Committee members shall elect their own chairman. It shall be the duty of the Committee to submit to the Corporation, at the meeting preceding the last regular meeting, the names of the candidates for office. The consent of each candidate must be secured before her name is presented.
Section 5 — Other committees, Standing or Special, shall be appointed by the President as the members or the Board of Directors shall from time to time deem necessary to carry on the work of the organization.
Section 1 — The Alliance shall request the Berks County Medical Society to appoint an Advisory Committee of three, with whom the Alliance shall confer on all questions of policy and outside activities.
Section 2 — The Advisory Committee shall be informed of the planned activities of the Corporation.
Policy of Affiliation
Section 1— The Alliance shall not affiliate with other federated organizations nor provide for representation of other organizations. It shall not have official representation on the board of any other organization except with the approval of the Executive Board of the Corporation.
Section 2 — No commercial interest nor any candidate for public office shall be endorsed by the Corporation. The Corporation may endorse or oppose pending legislation and assume a stand on matters of public policy if so recommended by the Executive Board.
The current edition of Roberts Rules of Order, Newly Revised shall govern the Alliance in all cases to which they are applicable and consistent with the Constitution and Bylaws.
These Bylaws may be amended at any regular meeting of the Corporation by a two-thirds vote of the members present and voting, provided the proposed amendments have been submitted in writing at a previous meeting, or have been mailed to every member.
In the event of the dissolution of Berks County Medical Society Alliance, all assets remaining after the payment of debts and obligations shall be given to Pennsylvania Medical Society Alliance.
1. Gifts: All gifts ordered to the Alliance for official use must be approved by the Executive Board before acceptance.
2. Petitions: Before any petition is circulated throughout the Alliance, it must have the approval of the Executive Board.
3. Use of Property: The use of the property of the Alliance shall be at the discretion of the Executive Board.
4. Courtesies extended to former members of this Alliance or members of other county auxiliaries shall be at the discretion of the Executive Board.
5. Presidents of Staff Doctors’ Wives’ Auxiliaries shall be invited to attend Executive Board Meetings as ex-officio members.
6. Refunds of payment for any Alliance affair shall be made only to those requesting them before the published deadline.